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Appointment Management

One Screen to Run Every Appointment, From Booking to Completion

Patient Communication

Care Doesn't Wait, Neither Should Your Communication

Referral Analytics

Stop Guessing Where Referrals Break Down — See It.

Specialist Network

Find the Right Specialist, Right Office, Right Availability — Every Time

Referral Management

Turn Every Referral Into a Completed Visit — Not a Lost Fax

Patient Self Service

Your Health, On Your Schedule

Imaging Centers — Appointment Scheduling Software

Real-time booking, urgent case flagging, and full visibility into every exam.

Orthopedics — Appointment Scheduling Software

Keep every provider's schedule organized and every referral correctly assigned with DoctorFare.

DoctorFare for Imaging Centers

Open every hour of every day. For a fraction of what your call center costs.

When your team can’t pick up, DoctorFare does.
Callers press 1, get a text, and book their scan.
Nights, weekends, holidays. Under your name.

Live in 30 minutes. Nothing to integrate. Month to month.

Meet your front desk at 3 a.m.

This is what a caller sees when your line is busy or your doors are closed. Press 1. Tap the link. Book the scan. Go ahead, try it.

Your logo, your name, your number. The patient never sees DoctorFare.

The coverage problem

You're paying to keep the phones covered. They still aren't.

A call center bills you for every minute and hands back a message. An answering service takes a name and a number. Another front-desk hire is another salary, and still only one call at a time.

Then it’s 5:01 p.m. Or Saturday. Or a holiday. And all of it goes quiet, right when a good share of your patients are finally free to call.

DoctorFare doesn't take messages. It takes the appointment.

41%

of patient calls come outside 8-to-5 weekday hours

24/7/365

DoctorFare is taking appointment requests

0

call-center minutes, overtime hours, or added salaries

After-hours figure is an industry estimate reported by healthcare communications vendors (2025–2026).

Meet your

Front desk at 3 a.m.

If your center still relies on spreadsheets, phone confirmations, and scattered fax referrals to fill your schedule, you are almost certainly losing revenue you can’t see

Results

1. Scan slots that sit empty

because a referral confirmation got missed, and no one caught it until the appointment time came and went

2. Double-booked machines

because two staff members were working off two different versions of the same schedule

3. Urgent cases buried behind routine ones

because there’s no automatic way to flag a time-sensitive scan request in a shared inbox

4. Hours of staff time

spent manually re-entering referral and exam information that already existed on a fax or in an email

Always open. Always yours. Never another invoice by the minute.

When your team can’t pick up, the caller presses 1, gets a text, and books their scan or uploads their referral and insurance card. The same secure flow replaces the contact form on your website.

1

Open 24/7/365

Busy hour, lunch, 3 a.m., Christmas Day. Every caller and every website visitor gets a way to book.

2

A fraction of the cost

One flat monthly rate. No per-minute billing, no overtime, no added salary. Month to month, cancel anytime.

3

Live in 30 minutes

Your existing number, your name, your logo. No integration with your scheduling software or EMR. HIPAA compliant, SOC 2 certified.

One business day to a reply. No sales deck unless you ask.

From DoctorFare, Florida’s leading patient appointment navigation platform

Since 2014      2,500+ practices     Nearly 1 million appointments navigated

One Dashboard

For Every Scan, Every Status

A filterable, tab-based view organizes every appointment by status — new, in review, follow-up, request info, full service — with live counts on each tab. Your staff always know exactly what needs attention next, instead of scrolling through a shared spreadsheet trying to remember what’s already been handled.

Book One Patient or

A Full Day's Worth, in Minutes

Enter appointments individually, or use bulk appointment creation to schedule up to 20 patients in a single submission — by hand or by CSV upload. Provider and insurance details auto-populate as each row is filled in, and invalid entries are flagged before they become a scheduling error down the line.

Take Action without

Ever Leaving the List

Change status, reschedule, mark complete, cancel, upload documents, or add notes — directly from the appointment row. No toggling between four different tools just to update one patient’s record.

Urgent Scans never

Wait Behind Routine Ones

STAT and urgent imaging requests are flagged automatically the moment they enter the system, so a time-sensitive case is never sitting unnoticed in a queue behind a routine follow-up scan.

Never Lose Work to a Dropped Connection

Bulk booking sessions auto-save as drafts. A closed tab or an interrupted session doesn’t mean starting an entire day’s scheduling over from scratch

+24%

Completed Appointments

98%

Patient Satisfaction

-15h

Admin per Week

“We stopped losing referrals the day we turned it on. The queue went from a stack of paper to a list of verified patients ready to book.”

Dr. Alvarez
Medical Director, ClearView

FAQs

Straight answers for medical directors and operations leaders.

Does this replace our EMR?

No. DoctorFare sits on top of your existing EMR. Your staff keeps their current workflow. We handle the referral intake and verification layer that EMRs were never built to manage.

DoctorFare’s AI Fax feature reads incoming faxed referrals automatically, extracting the patient’s name, details, and reason for referral, and creates the entry in your system without manual typing.

No. DoctorFare connects to your existing EMR. Your team keeps their current screens and habits. We add the intake layer your EMR lacks.

Yes. Patients can chat directly with the specialist’s office ahead of their appointment to ask about preparation, timing, or what to expect.

Yes. Appointments can be rescheduled or cancelled directly within DoctorFare, without needing a phone call.

Yes. Appointments can be rescheduled or cancelled directly within DoctorFare, without needing a phone call.

Imaging Centers Can't Afford to Wait on This

Imaging equipment doesn’t get cheaper to run while it sits idle. Every week your center operates on manual scheduling is another week of unfilled slots, missed urgent cases, and staff hours spent on data entry instead of patient care — costs that compound quietly until a quarterly review forces the question no one wants to answer: why isn’t scan volume matching the capacity we’re paying for?

DoctorFare’s Appointment Scheduling Software closes that gap before it becomes a line item leadership has to explain.

What are you paying today to keep the phones covered?

Tell us where to reach you and we’ll show you what always-open appointment intake looks like for your center, what it replaces, and how fast it can be live.


Goes to support@doctorfare.com. A real person replies within one business day.